Privacy Policy

Studio Pilot ("we", "us", or "the app") is a desktop application for music studio project management, built by [Echo Punch LLC]. This policy explains what we collect, what we don't, and what you can do about it. Plain English, no dark patterns.

The short version

Almost everything Studio Pilot knows about you lives in a local database on your own computer. We store the minimum needed in the cloud to make authentication and the client portal work. We don't sell your data. We don't use it to train models. You can export everything or delete everything at any time from Settings → Privacy & Data.

What we store locally (on your computer)

• Your clients, projects, tasks, calendar events, invoices, notes, and activity logs
• Time tracking entries
• Files you link from Dropbox or the local filesystem
• Integration credentials for the services you've connected (Google Calendar, Dropbox, Wave, your email-sending provider, Stripe, and Anthropic / Claude)
• App settings, including your studio name, logo, invoice defaults, and rates

This data never leaves your machine unless you take an explicit action (inviting a client to the portal, syncing Google Calendar, sending an invoice, etc.).

What we store in the cloud

• Your sign-in credentials
• Organization and role membership so the right account sees the right data
• For clients you invite to the portal: enough project, invoice, and revision data to render the portal pages, plus the waveform thumbnail and loudness metadata (not the audio files themselves)
• Portal activity logs (when a client viewed, signed, or requested a revision)

We do not store audio files, private notes, or any data you haven't explicitly sent through a portal invite or sync action. Access is gated so only you and your invited clients can see your data.

Third-party services you connect

When you connect an integration, data flows directly from your machine (or the portal) to that provider. Studio Pilot does not proxy, log, or cache the content of those requests.

• Google Calendar — reads/writes events on calendars you authorize
• Dropbox — reads folder listings and shared links you explicitly link to projects
• Wave — bulk imports customers and invoices (optional)
• Your email provider (optional) — if you connect Gmail / iCloud / Outlook / Workspace / Fastmail / Yahoo at Settings → Integrations → Send From, transactional email goes directly from your provider using credentials you store locally. Without this, Studio Pilot's default sender is used and replies still route to your inbox.
• Stripe — processes client invoice payments through the portal
• Anthropic (Claude) — you bring your own API key for the AI Studio Manager; requests go directly from the app, never through us

Telemetry and crash reports

When the app crashes or throws an unhandled error, we send the error message, stack trace, app version, and operating system version to our crash-reporting partner so we can fix issues quickly. No client names, project names, invoice amounts, file contents, or any other business data is ever included — and macOS usernames are redacted from file paths in stack traces. You can disable crash reporting entirely by launching the app with CRASH_REPORTS_DISABLED=1 in the environment.

Your rights

• Export all data: Settings → Privacy & Data → "Export all data as JSON". One click, full dump.
• Delete everything: Settings → Privacy & Data → "Delete my account and all data". Local data is wiped immediately; your cloud authentication record is removed within 30 days (or immediately by emailing support).
• Correct or access: All your data is editable directly in the app. For cloud auth records, email [support@trystudiopilot.com].

If you're in the EU / UK, these rights are protected under GDPR. If you're in California, under CCPA. If you're somewhere else, we honor them anyway.

Children

Studio Pilot is a professional tool and not directed to children under 13. We do not knowingly collect data from them.

Changes

If we change this policy materially, we'll update the date at the top and surface the change in-app. Minor wording fixes don't count.

Contact

Questions or complaints: privacy@trystudiopilot.com

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